TDA PERFORMING ARTS LTD
Privacy Policy
Document Reference: P-001
Version: 1.0
Effective Date: September 2026
Review Date: September 2027
Owner: Charlie Heptinstall Director, TDA Performing Arts Ltd
TDA Values
At Tankerton Dance & Drama, we believe every child deserves a safe, inclusive and inspiring environment where they can develop confidence, creativity, discipline and a lifelong love of the performing arts. Every policy within this handbook supports our commitment to providing outstanding performing arts education while placing the welfare of every child at the heart of everything we do.
1. Policy Statement
TDA Performing Arts Ltd (“TDA”, “we”, “our” or “us”) is committed to protecting the privacy, confidentiality and security of the personal information entrusted to us.
We recognise the importance of safeguarding the personal information of our students, parents, guardians, staff, volunteers, contractors and visitors. We are committed to handling all personal data lawfully, fairly and transparently in accordance with:
- UK General Data Protection Regulation (UK GDPR)
- Data Protection Act 2018
- Privacy and Electronic Communications Regulations (PECR)
- Any other applicable UK legislation.
This Privacy Policy explains what personal information we collect, why we collect it, how we use it, who we share it with and the rights you have regarding your information.
2. Who We Are
Company Name
TDA Performing Arts Ltd
Trading Name
TDA Performing Arts
Website
http://www.tdaperformingarts.co.uk
info@tdaperformingarts.co.uk
Registered Office
(To be inserted once registered office address is confirmed.)
3. Scope
This Privacy Policy applies to:
- Students
- Parents and guardians
- Adult students
- Staff
- Volunteers
- Contractors
- Visitors
- Website users
- Holiday camp attendees
- Workshop participants
- Competition entrants
- Anyone who provides personal information to TDA Performing Arts Ltd
4. Personal Information We Collect
Depending on your relationship with TDA Performing Arts Ltd, we may collect the following information.
Student Information
- Full name
- Preferred name
- Date of birth
- Age
- Gender (optional)
- School attended (optional)
- Class enrolments
- Attendance records
- Examination records
- Performance records
- Achievement records
Parent / Guardian Information
- Full name
- Home address
- Email address
- Telephone numbers
- Relationship to student
- Emergency contact details
Medical Information
Where necessary for the safety and wellbeing of students, we may collect:
- Medical conditions
- Allergies
- Medication
- Dietary requirements
- Disabilities
- Additional learning needs
- Accessibility requirements
- Emergency medical information
This information is only collected where necessary.
Financial Information
We may collect:
- Invoice history
- Payment history
- Direct Debit status
- Outstanding balances
- Credits and refunds
TDA Performing Arts Ltd does not store full debit or credit card details.
Payments are processed securely through approved payment providers.
Website Information
When you visit our website we may collect:
- IP address
- Browser type
- Device information
- Pages viewed
- Time spent on pages
- Website usage statistics
- Cookie preferences
More information is available in our Cookie Policy.
5. How We Collect Information
Information may be collected when you:
- Register through Class Manager
- Complete an enquiry form
- Book a class
- Attend a free trial
- Book a holiday camp
- Purchase merchandise
- Purchase event tickets
- Contact us by email or telephone
- Subscribe to newsletters
- Visit our website
- Attend performances or events
6. Why We Collect Your Information
We use personal information to:
- Register students
- Manage class enrolments
- Produce registers
- Ensure student safety
- Deliver classes
- Organise examinations
- Organise performances
- Organise holiday camps
- Process payments
- Send invoices
- Contact parents
- Respond to enquiries
- Improve our services
- Meet legal obligations
- Protect children and vulnerable people
We only collect information that is necessary for these purposes.
7. Our Lawful Basis for Processing
Under UK GDPR we process personal information because:
- Processing is necessary to perform our contract with you.
- Processing is required to comply with legal obligations.
- Processing is necessary to protect vital interests.
- Processing is in our legitimate interests to operate TDA Performing Arts Ltd.
- Processing is based on your consent where required.
8. Special Category Information
Certain information, such as medical details and accessibility requirements, is classed as Special Category Data.
We only process this information where necessary to:
- protect the health and safety of students;
- provide appropriate support;
- fulfil safeguarding responsibilities;
- meet legal obligations.
Access to this information is strictly limited to authorised personnel who require it.
9. Sharing Your Information
TDA Performing Arts Ltd will never sell your personal information.
Where necessary, information may be shared with trusted organisations including:
- Class Manager
- Payment providers
- Examination boards (such as ISTD or LAMDA)
- Medical professionals in an emergency
- Emergency services
- Local authorities
- Regulatory bodies
- Law enforcement agencies where legally required
All third parties are expected to process personal information securely and lawfully.
10. Marketing Communications
With your consent, we may send information about:
- New classes
- Holiday camps
- Workshops
- Performances
- Competitions
- Uniform
- Merchandise
- School news
You may unsubscribe from marketing communications at any time.
Operational communications relating to your child’s classes or enrolment will still be sent where necessary.
11. Photography and Video
Photography and video recordings are managed under our separate Photography & Video Policy.
Parents and guardians may update their consent preferences through Class Manager at any time.
12. Keeping Information Secure
TDA Performing Arts Ltd takes appropriate technical and organisational measures to protect personal information.
These measures include:
- Password-protected systems
- Secure cloud-based software
- Restricted staff access
- Secure document storage
- Staff training
- Secure disposal of records
- Regular software updates
13. Data Retention
We only keep personal information for as long as necessary.
Typical retention periods include:
| Record | Retention Period |
| Student records | Up to 7 years after leaving TDA |
| Financial records | 6 years plus the current financial year |
| Accident records | As required by law |
| Safeguarding records | In accordance with statutory safeguarding guidance |
| Website enquiries | Up to 2 years |
Where records are no longer required, they will be securely deleted or permanently anonymised.
14. Your Rights
Under UK GDPR you have the right to:
- Request access to your personal information.
- Request correction of inaccurate information.
- Request deletion where appropriate.
- Request restriction of processing.
- Object to processing.
- Request transfer of your information where applicable.
- Withdraw consent where consent is relied upon.
Some rights may be limited where we have a legal obligation to retain information.
15. Subject Access Requests
You may request a copy of the personal information we hold about you.
Requests should be submitted in writing.
We aim to respond within one calendar month.
16. Children’s Privacy
Where students are under the age of 18, personal information will normally be provided by a parent or legal guardian.
As children mature, we will involve them appropriately in decisions relating to their personal information where suitable.
17. Data Breaches
Should a personal data breach occur, TDA Performing Arts Ltd will:
- investigate immediately;
- minimise any risks;
- notify affected individuals where appropriate;
- report the breach to the Information Commissioner’s Office (ICO) where legally required.
18. Changes to this Policy
We may review and update this Privacy Policy from time to time.
The most recent version will always be published on our website and made available through Class Manager.
19. Contact Details
TDA Performing Arts Ltd
Email: info@tdaperformingarts.co.uk
Website: http://www.tdaperformingarts.co.uk
20. Complaints
If you have concerns about how your personal information has been handled, please contact us first so that we can try to resolve the matter.
If you remain dissatisfied, you have the right to complain to the Information Commissioner’s Office (ICO).